AMREF Jobs for Training Administrator in Kenya

AMREF is the largest international health development non-governmental organization based in Africa. AMREF has recent issued advertisement detail for the vacancy of Training Administrator.

Job Title: - Training Administrator

Directorate/Unit: - Capacity Building – DCH/MPH/BSc Programme

Physical Location: - AMREF Headquarters

Main Purpose of Job: -

• To provide administrative and logistical Support to the Regional Training Coordinator

Key Responsibilities and Main Tasks: -

• Admission, orientation and graduation of DCH, MPH and BSc Students
• Assisting foreign students with immigration matters e.g application for pupil’s passes, renewal of visas and application for alien registration cards
• Organise the training venues and other logistics for trainees, trainers and facilitators
• Prepare and send out training invitations to the training participants and follow up for confirmations
• Send out training invitations and timetable to the facilitators and follow-up for confirmations
• Maintain meeting schedules, appointments and make travel arrangements
• Organise for examination venues and provide administrative support for all exams; maintain accurate examination records for all courses

Communications and Marketing: -

• Prepare and/or edit drafts of reports for the programme
• Process and distribute project reports and correspondence to relevant offices
• Draft terms of reference for contractors and requisition contracts as required
• Receive and review office correspondence and respond to enquiries as necessary or route as required
• Identify marketing avenues for DCH, MPH and BSc and effectively market the courses
• Review and regularly update the relevant AMREF webpage
• Liaise with other departments at AMREF and various partners/stakeholders or ensure that training activities take place as planned

Documentation and Records Management: -

• Establish and maintain a database of the trainers, trainees and collaborating agencies including donors, programme photos etc
• Establish and maintain a filling system, both electronic and hard copy, for DCH, BSc and MPH student records including examinations
• Maintain a database of PowerPoint slides and other training materials used by the various facilitators

Financial Management: -

• Prepare budgets for the various training activities
• Take relevant imprest for various training activities, provide various refunds and account for them accurately

Qualifications, Experience and Skills: -

• Bachelors degree in business administration, social sciences or any related field
• At least 3 years experience working in a training environment
• Excellent computer skills in Microsoft Office (Excel, PowerPoint and Word)
• Strong interpersonal skills
• Excellent communications skills
• Analytical skills

How to Apply: -

If you feel that you meet the criteria, complete the online application form attaching your CV at http://amrefintranet.net

We regret that only short-listed candidates will be contacted. We encourage those interested to send their applications by Friday 29 July 2011. AMREF is an equal opportunity employer and has a non-smoking environment policy.