Programme Assistant Recruitment at Kenya Red Cross Society (KRCS)

Kenya Red Cross Society (KRCS) has given a detail advertisement for the job of Programme Assistant. Candidates applying for the following positions should have all the basic qualification as mentioned in the main advertisement at www.kenyaredcross.org. The application received last date 11 July, 2011. Regarding Kenya Red Cross Society (KRCS) Job is given as follow.

Kenya Red Cross Society (KRCS) Job Vacancy Detail

Job Title: - Programme Assistant

Reporting to: - Head of Water & Sanitation

Location: - Headquarters- Nairobi

Duties and Responsibilities: -

• Maintain communication channels between KRCS Headquarters Regional and Branch offices as well as external organisations and individuals.
• Prepare minutes, correspondence and reports in accordance to instructions.
• Operate word processing and reprographic machines and equipment to produce reports and make copies.
• Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
• Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
• Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
• Schedule appointments and screening requests for meetings, synchronising and updating appointments.
• Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
• Locate and attach appropriate files to correspondence or queries for the attention of the appropriate officer.
• Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
• Organise meetings, conferences and training activities and provide effective secretarial support of the proceedings.
• Monitor and track the progress of various assignments and regularly update the appropriate officers on organisational deadlines and problems.
• Provide assistance in the preparation of project proposals, work-plans, reports and budgets.
• Provide support in the procurement of departmental supplies.

Minimum Qualifications: -

1. Bachelors Degree in Public Health, Social Sciences or Community Development or equivalent qualifications.
2. Minimum two (2) years relevant experience gained in a busy executive office.

How to Apply: -

Interested and qualified candidates, a letter of application, curriculum vitae, copies of academic certificates, address and contacts of two referees.

All applications should be sent to: -

The Secretary General

Kenya Red Cross Society

P. O. Box 40712-00100

Nairobi