Care International Kenya has given a detail advertisement for the job of Procurement Officer. Candidates applying for the following positions should have all the basic qualification as mentioned in the main advertisement at www.care.or.ke. The application received last date 11 July, 2011. Regarding Care International Kenya Job is given as follow.
Detail of Procurement Officer Job at Care International Kenya
Job Title: - Procurement Officer
Ref: - PO/6/2011
Department: - Administration and Procurement Unit
Location: - Nairobi
Support sub offices, field offices and individual projects to ensure efficient procurement of goods and services including consultancy contracts, Government MOUs adhering to policy and procedures including donor regulations.
Tasks and Responsibilities: -
R1: - Purchasing, Run tenders and sealed bids
- Prepare tender templates, Requests for quotations form and send the invitation letters to the Vendors
- Identify suppliers to participate in the tendering
- Respond to queries raised during tendering period
- Source for quotations for both services and goods
- Prepare Summary Bid Analysis and Purchase orders
- Prepare consultant contracts as per CARE Kenya / Donor regulation and Government MOUs
- Lead Pre and post negotiation
R2: - Prequalification of suppliers and performance management
- Carry out vendor selection for suppliers for various categories with approval from the Procurement committee
- Evaluation, placement and monitoring of procurement plans for user departments
- Prepare summary Bid analysis to identify required vendors and approved vendors in Coordination with the procurement committee
- Carry out vendor rating analysis and obtain approval from procurement committee based on Performance, reliability, delivery period, consistence in price
- Develop and maintain suppliers’ relationship and performance
R3: - Planning, forecast and additional duties
- Develop and implement procurement plans with support from procurement coordinator
- Assist in updating procurement Status Report to ensure goods and services delivered to the Users are as per a greed dates and specifications
- Support in procurement planning and project procurement
- Run Bridger searches for ant terrorists
- Conduct market research for latest information regarding procurement
- Asses costs and advice on better methods for cost controls
R4: - Staff Supervision
- Supervise Assistant procurement officers
- Staff appraisal
Authority: -
- Spending Authority: N/A
- Supervision: Assistant procurement Officers
- Decision Making:
- Selection of potential vendors with support of Procurement Committee
- Vetting of the suppliers
- Advising projects on which procurement approach to be used in implementation of their project
Contacts/Key Relationships (internal & external): -
Internal
- Project or Programme Team
- Support Team
- Managers & Directors
External
- Vendors
Working Conditions: -
- Single - Favourable, during moderate weather
- Unfavourable, during rainy or dry spells
Qualifications: -
- Education: Bachelor’s degree in Business
- Experience: 3 years
- Certificate: Diploma from CIPS or equivalent
Competencies: -
- Understand NGO/Donor policies and procedures relevant to procurement.
- Demonstrate leadership abilities; conceptualize decisions related to bid analysis and product service, quality assessment and general procurement.
- Strong command of English both written and spoken.
Understand internal and external statutory laws affecting procurement and Logistics and a team Player.
Interested and qualified candidates should send their application letters, indicating reference numbers in the application together with a detailed CV with three professional referees and daytime telephone contacts to:
Human Resources & Development Manager,
CARE International in Kenya.
Email: vacancies@care.or.ke.
Only shortlisted candidates will be contacted.
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