Office Assistant Job in Kenya - Salary KShs 12-15K

We are a young but vibrant company dealing with a range of services including clearing and forwarding, warehouse subletting to fresh produce exporters, dry goods distribution and removals.

Job Title: - Office Assistant

Salary: - Kshs 12,000 - 15,000 per month

The Duties and Responsibilities Include: -

• Taking responsibility for keeping the minutes of any meeting and recording the points for later reference, if needed.
• Assisting the staff with varied responsibilities and keying them in on the duties they are supposed to handle.
• Sometimes an office assistant job description also means assuming duties similar to that of a receptionist. So he needs to take calls, messages, greet the clients and direct them to the varied staff members as is needed.
• Developing and maintaining the agency inventory system.
• Typing and processing various documents, as and when required.
• Supervising the various reception members.
• Keeping a check on the varied donations and checks that are sent to the office on a daily basis.
• Keeping a daily check on the mails that are sent to the office along with answering them.
• He is responsible for dispatching duties to varied staff members as and when required.
• Maintaining a clean reception area, making it ready for the clients, etc.
• Making arrangements for traveling and staying of varied staff members, if they have been dispatched on a business trip.
• Maintaining and keeping a daily check and record of the company's database and making sure that the changes are keyed in from time to time. Read more on data entry job description.
• Making sure that the company's data collection system is maintained and modified, as and when the need arises.
• Providing database encoding training to the staff.
• Maintaining contacts with the varied departments of oversees to make sure that the database management is carried out effectively.
• Assisting in the completion of reports.
• Keeping a check on all the things that are required in the office and ordering them accordingly.
• Assisting the program coordinators in the completion of statistical data entry.
• Acting as a channel between the boss and the staff.
• An office assistant job description also needs him to sometimes assist with equipment loan banking.
• Assists in providing system advocacy.
• He is responsible for updating the mailing lists on a daily basis.
• He oversees the packing, assembling and dispatching of varied packets.

Again we need someone with experience in accounting {basics}, and clearing and forwarding will be an added advantage.

Email: - saruvernka@yahoo.com