World Vision Recruit for Executive Assistant to Regional Leader - Kenyan Jobs

World Vision Africa has given a detail advertisement for the job of Executive Assistant to Regional Leader . Candidates applying for the following positions should have all the basic qualification as mentioned in the main advertisement at www.wvafrica.org. Regarding World Vision Job 2011 is given as follow.

World Vision Africa Recruitment 2011 Detail

Job Title: Executive Assistant to Regional Leader

Location: Nairobi, Kenya

Closing Date: 24 June, 2011

Qualifications, Knowledge, Skills and Experience:

• Provide executive support to the Regional Leader including scheduling of meetings and conference calls, note/ minute taking and dissemination of minutes from meetings and calls.
• Organize calendar and appointments for the Regional Leader's effective time management
• Provide administrative support to Regional Leader for events held off-site. These include but are not limited to meetings, workshops, and forums.
• Coordinate logistics requirements for various meetings held at offices.
• Provide administrative support to the Regional office. This includes but is not limited to filing, printing, binding, scanning, faxing, and making and receiving sensitive calls.
• Receive documents delivered to the office, ensuring that these are distributed to respective addressee and organize the dispatch of cheque, mail and courier packages.
• In liaison with the Administration Officer Logistics, oversee visitor's management for office site. This includes arranging visitors' pickups from hotels, and ensuring World Vision's values are integrated in managing the office.
• Coordinate with East Africa Regional Office (EARO) security, front office and switchboard to ensure the right organizational image and appropriate attention to calls and visitors
• Ensure availability of office supplies including coordination of Purchase Requisition Forms (PRF's) in EARO office for effective supplies management.
• Develop, set up, and document office secretarial systems related to: filing of documents, records management, communications (email, fax, and correspondence).
• Exercise of diplomacy and being the 'face' of the region and any other duties as assigned.

How to Apply:

All application letters and detailed CVs together with names of three referees should be sent to reach the undersigned not later than June 24, 2011.

Director

People and Culture

World Vision Kenya

Nairobi, Kenya

Email: recruit_kenya@wvi.org

Please indicate clearly on the subject line the position you are applying for. (Only short-listed candidates will be contacted).